Gariwerd Wimmera Reconciliation Network Inc (GWRN) is committed to protecting the privacy of personal information which the organisation collects, holds and administers.
Personal information is information which directly or indirectly identifies a person.
The purpose of this document is to provide a framework for GWRN in dealing with privacy considerations.
GWRN collects and administers a range of personal information for the purposes of membership (including entering details on the membership register), donations, distribution of newsletters and distribution of information relating to our activities and purposes as a reconciliation network. The organisation is committed to protecting the privacy and security of personal information it collects, holds and administers.
GWRN is bound by laws which impose specific obligations when it comes to handling information. The organisation has adopted the following principles contained as minimum standards in relation to handling personal information.
- Only collect information which the organisation requires for its primary function (eg name, address, email, phone);
- Ensure that stakeholders are informed as to why we collect the information and how we administer the information gathered;
- Collect personal information only by lawful and fair means; Use personal information only for our primary functions or a directly related purpose, or for another purpose with the person’s consent;
- Store personal information securely, protecting it from unauthorised access, modification or disclosure (recognising that members are able to request to inspect the membership register as per the Associations rules);
- Provide stakeholders with access to their own information, and the right to seek its correction;
- Destroy personal information once is not required to be kept for the purpose for which it was collected;
- Not pass personal information on to third parties.
It is policy that, in order to protect personal information, GWRN will restrict access to the Membership Register (except as allowed under the rules), conflict of interest register and any signed confidentiality agreements/Codes of Conduct. These documents will be stored in a password protected folder.